Throwing a party takes a ton of work, which is why people often get together to plan a party: so not everything is laid upon one person. There’s the guest list, the food buying, the supplies to get, and the entertainment. There are multiple factors that need to kept in mind, before planning an entertainment party or event.
In this post I am sharing few important tips that can ease your party hosting anxiety and can help you a lot in throwing a successful entertainment event or party. Read the post to know more!
Here are few important tips that can help you to throw a successful party.
6 amazing tips to throw a successful party
Pre-plan and think ahead is one of the most important aspect of any event planning that can help you a lot in being organized and having a relaxed mood at the big day.
It is best to draft your plan in advance by keeping all essential elements of party in mind, such as fixing the date and venue, decide a budget for party, preparing a guest list, invitation, party décor, planning for delicious food & drink, and arranging awesome party entertainment for your guests. You can discuss all these crucial aspects with your co-hosts or with your family members and can make a functional plan (category wise) for having a smooth experience at the end.
Start with basics (date, venue, budget, theme)
First start with basics. Decide date, venue and budget of your party. Have a proper discussion on each of these pointers. First, fixed a date and venue of your party as per mutual discussion and also set a budget for your party to adjust all other expenses. As next step, decide whether you want to keep a theme for party or not. If you decided to keep a theme for your party, try to keep it exciting and appealing for everyone.
Prepare a guest list and send a creative and personalized invitation
Second important step is to prepare a guest list. Prepare a guest list carefully after proper mutual discussion. While preparing guest list, keep your party space and budget in mind. After finalizing guest list, pay a proper attention on sending a creative and personalized invitation to your guests. Whether you send a routine email invitation or keeping a traditional printed invitation, try to make it creative and add your personalized touch to it.
Party décor is another important aspect of a successful party that need to be planned in advance. Try to keep your party décor as per occasion and theme of your party. Prepare a party décor checklist and buy party décor supplies in advance is a good idea to avoid end moment tension and anxiety on the big day.
Delicious food and drinks
Of course, food and drinks are center attraction of any party and event. You have to take this aspect seriously, if you want to throw a successful party. Preplan a menu as per occasion and theme of your party. Try to keep a creative and mixed-match approach while planning your menu. Along with menu planning, pay a proper attention on organizing your food and drinks serving station. Guests should have a comfortable and enjoyable experience while having food and drinks.
Every part need entertainment. Nowadays, there are plenty of entertainment options like live band, DJs, photo booth station are available to impress your guests. You can choose anyone any one as per your individual preference.
Hiring the right band or DJ can make or break a party or social event. Beyond being talented, musical acts also need to fit the vibe of the performance venue or the type of celebration. Whether you’re the owner of a restaurant and looking for bands for hire that fit the aesthetic of your space, or if you’re looking to hire a band for your next wedding, social gathering, or work event, consider these few tips before signing a performer’s contract.
Important tips for hiring a band for your entertainment party or event
Know your audience
If you know your guests personally, you are already on a roll. For weddings and social gatherings where you’re close with the attendees, you may have a good idea of what musical preferences they have and what musician will be able to get everyone on the dancefloor at just the right moment. If you’re a venue owner and don’t know your audience on a personal level, don’t fret. Use your instincts and choose a musical act that fits the vibe of your space.
For example, if your coffee house hosts a book club each Thursday, you may not know each individual by name, but you know the attendees aren’t showing up drunk and ready to party. Choose a musician that sets a tone for having a relaxing discussion over a cup of tea – something not too loud or abrasive, like an acoustic singer-songwriter. If you know the bar you own draws a college crowd on Friday nights, look into DJs that spin the latest pop hits.
Set the tone
Music can do so much for our mood, as well as for our minds and bodies. Studies show that it can have significant benefits, such as lowering anxiety and blood pressure, and music can even help us sleep at night. Because of the emotional and physical impact music can have, it’s a great way to enhance the atmosphere for your guests. What do you want them to “feel”?
Imagine a woman in a flowing gown playing a gigantic, gold harp. The tune is soothing and romantic. This is the perfect choice for walking down the aisle on your wedding day, or even to provide a peaceful ambiance at a couples’ spa retreat, but certainly wouldn’t be the right choice on the dancefloor during your reception. Classical music brings a certain posh quality to an event, while an energetic DJ or a full swing band may be the better choice to encourage dancing and merriment. Consider what type of atmosphere you’re looking to create, then set the tone with the right music.
Create a relationship
Some musicians are incredibly talented, but lack in other areas, such as professionalism or personality. If you’re hiring a musical act for your next event, they are an extension of you, your company, or your venue. Get to know the act beforehand to develop a good rapport, and look for a musician or a group with whom you feel you can be comfortable and open. Especially if this is a long-term relationship, you want to ensure you have the same vision for the musical experience your guests will receive.
I am sure these tips will help you to throw a successful entertainment party and event. What are your thoughts? Please share with me!